Use predictive analytics to understand who is applying and how your program is performing
From setup to final disbursement — here is how it works
Kaleidoscope brings sponsors, applicants, reviewers, and recommenders together in one place. From your first application build to your final disbursement, every step of your scholarship program runs on a single platform, so your team spends less time managing logistics and more time making an impact.
Program administration made simple
Build and customize your application process to match your program’s exact requirements
Implement conditional form logic so applicants only see the questions relevant to them
Reach qualified students through Kaleidoscope’s network of millions of applicants
Run a tighter program with less manual work
End-to-end visibility
Real-time visibility
See exactly where your program stands at every stage
- Track application volume, completion rates, and review progress from a single dashboard
- View consolidated applicant information without jumping between systems
- Monitor your internal review process in real time
- Know where every dollar is before, during, and after disbursement
Automation and notifications
Automation and notifications
Stop chasing applicants manually
- Send automated email and SMS reminders to applicants at key deadlines
- Communicate directly with applicants without leaving the platform
- Monitor response rates and identify incomplete applications before deadlines pass
- Free your team from repetitive outreach so they can focus on selection
Digital functionality
Digital functionality
Run your program from anywhere
- Access Kaleidoscope from any device, any time
- Log in and pick up exactly where you left off
- No software to install, no IT setup required
Step 01
Create and design your application
Kaleidoscope supports a wide range of form types, including conditional logic that shows or hides questions based on an applicant’s previous responses. Your implementation specialist helps you build questions that surface the right applicants for your program — so your review team is not sorting through unqualified submissions.
Step 02
Collect recommendations from third-party contributors
When an applicant requests a recommendation, the recommender receives an email, logs in to Kaleidoscope, and submits directly on the platform. No separate portal, no chasing down documents, no manual tracking on your end.
Step 03
Design your custom scorecard and assign reviewers
Build a scoring rubric that reflects your selection criteria. Assign applications to individual reviewers or review board members. Reviewers log in, see their assignments, and score directly on the platform, no spreadsheets, no emailed PDFs.
Step 04
Review applications and select recipients
Locate and assess applications the moment they are ready for review. Redact identifying information to support blind review where needed. Once reviewers submit scores, view results instantly, export to CSV, or use automated selection logic to identify your recipients.
Step 05
Notify recipients and disburse your funds
Communicate award decisions directly on the platform. Disburse funds via ACH, wire, check, Stripe, or Kaleidoscope Pre-Paid Debit Card. Track and verify receipt and use of funds in real time, no separate payment system, no manual reconciliation.
Step 06
Turn your program data into better decisions
Access reporting on every stage of your program: application volume, completion rates, reviewer consistency, disbursement status, and scholar outcomes, so each cycle runs better than the last.
The scholarship and grant platform built for every user’s needs
Our platform is designed to accommodate everyone involved in the process.
Sponsors
Whether you are launching your first scholarship or managing an award program that has run for decades, Kaleidoscope gives your team the tools to design applications, manage submissions, review applicants, disburse funds, and report on outcomes, without stitching together separate systems.
Applicants
Applicants access thousands of award programs through Kaleidoscope. They can browse programs they are eligible for, track application progress, and communicate with program sponsors, all from a single login.
Third-party contributors
Applicants can request letters of recommendation, transcripts, and other documents directly through the platform. Contributors receive an email, log in, and upload to the applicant’s file; no separate submission process is required.
Review board
Reviewers log in to see their assigned applications, apply the program’s scoring criteria, and submit scores, without needing access to the full admin platform. Program administrators control exactly what each reviewer sees.
FAQs
Kaleidoscope is free for applicants. For organizations managing a program, pricing is based on your program’s scope. We offer Starter, Pro, and Enterprise tiers. Connect with our team to find the right fit.
Log in and select the help icon in the bottom-right corner of the page. From there, you can contact the support team directly and browse help articles.
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