Use predictive analytics to understand who is applying and how your program is performing
From program launch to learner outcomes, here is how it works
Kaleidoscope brings providers, learners, reviewers, and recommenders together on one platform and connects every program to an ecosystem that makes each one more powerful than it would be alone. From your first application build to your final disbursement and beyond, every step runs in one place, so your team spends less time managing logistics and more time making an impact.
Program administration made simple
Build and customize your application process to match your program’s exact requirements
Implement conditional form logic so learners only see the questions relevant to them
Reach learners already in the Kaleidoscope ecosystem, people with profiles who already match your criteria
Run a tighter program with less manual work
End-to-end visibility
Real-time visibility
See exactly where your program stands at every stage
- Track application volume, completion rates, and review progress from a single dashboard
- View consolidated learner information without jumping between systems
- Monitor your internal review process in real time
- Know where every dollar is before, during, and after disbursement
Automation and notifications
Automation and notifications
Stop chasing learners manually
- Send automated email and SMS reminders to learners at key deadlines
- Communicate directly with learners without leaving the platform
- Monitor response rates and identify incomplete applications before deadlines pass
- Free your team from repetitive outreach so they can focus on selection
Digital functionality
Digital functionality
Run your program from anywhere
- Access Kaleidoscope from any device, any time
- Log in and pick up exactly where you left off
- No software to install, no IT setup required
Step 01
Create and design your application
Kaleidoscope supports a wide range of form types, including conditional logic that shows or hides questions based on a learner’s previous responses. Your implementation specialist helps you build questions that surface the right learners for your program, so your review team is not sorting through unqualified submissions.
Step 02
Collect recommendations from third-party contributors
When a learner requests a recommendation, the recommender receives an email, logs in to Kaleidoscope, and submits directly on the platform. No separate portal, no chasing down documents, no manual tracking on your end.
Step 03
Design your custom scorecard and assign reviewers
Build a scoring rubric that reflects your selection criteria. Assign applications to individual reviewers or review board members. Reviewers log in, see their assignments, and score directly on the platform, no spreadsheets, no emailed PDFs.
Step 04
Review applications and select recipients
Locate and assess applications the moment they are ready for review. Redact identifying information to support blind review where needed. Once reviewers submit scores, view results instantly, export to CSV, or use automated selection logic to identify your recipients.
Step 05
Notify recipients and disburse your funds
Communicate award decisions directly on the platform. Disburse funds via ACH, wire, check, Stripe, or Kaleidoscope Pre-Paid Debit Card. Track and verify receipt and use of funds in real time, no separate payment system, no manual reconciliation.
Step 06
Turn your program data into better decisions
Access reporting on every stage of your program: application volume, completion rates, reviewer consistency, disbursement status, and learner outcomes. Then share those outcomes with your funders. When funders can see what their investment produced a certification completed, a career started, a learner who came back to give, they invest again. Visibility does not just improve your next cycle. It keeps your funders in the game.
The scholarship and grant platform built for every user’s needs
Our platform is designed to accommodate everyone involved in the process.
Providers
Whether you are launching your first scholarship program or managing one that has run for decades, Kaleidoscope gives your team the scholarship management tools to design applications, manage submissions, review learners, disburse funds, and report on outcomes, without stitching together separate systems.
Learners
Learners access thousands of scholarship programs through Kaleidoscope. Browse programs you are eligible for, track application progress, and communicate with your program provider, all from a single login. And because your profile travels with you, opportunities you qualify for across the entire ecosystem show up in one place.
Third-party contributors
Learners can request letters of recommendation, transcripts, and other documents directly through the platform. Contributors receive an email, log in, and upload to the learner’s file; no separate submission process is required.
Review board
Reviewers log in to see their assigned applications, apply the program’s scoring criteria, and submit scores, without needing access to the full admin platform. Program administrators control exactly what each reviewer sees.
FAQs
Kaleidoscope is free for learners. For organizations managing a program, pricing is based on your program’s scope. We offer Starter, Pro, and Enterprise tiers. Connect with our team to find the right fit.
Log in and select the help icon in the bottom-right corner of the page. From there, you can contact the support team directly and browse help articles.
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